Booking vendors — like caterers, DJs, photographers, activities, or even venues is easy with Reyoonite. We’ve built a simple workflow that lets you browse, message, quote, book, and even pay vendors securely directly from your reunion dashboard.
Here’s how it works:
Step 0: Plan the Event First!
Before reaching out to vendors, it’s best to have a vision for the event you’re booking them for. This helps you:
Define the event purpose, time, and setting
Estimate group size and duration
Set a realistic budget
Avoid forgetting services you may need
You can create a custom event from scratch or browse the Events in the Marketplace. These pre-planned experiences come with:
Suggested event structure, description, and cost estimates
Sample vendor types required, which can removed or changed
Cost estimates for each vendor to guide your planning
Once you’ve built your event, you’re ready to find the right vendors.
Step 1: Browse the Vendor Marketplace
Inside your committee dashboard, go to the Vendor tab. From there, you can:
Filter by location, price, and type of service
Search vendors by category (e.g. Catering, Photography, Activities)
View vendor profiles with photos, descriptions, and starting prices
Note: Vendors are shown based on your reunion city or region. If you haven't set a location, you'll need to do that first.
Step 2: Send an Inquiry
Once you find a vendor you’re interested in:
Click Send Inquiry
Provide basic event info (e.g. by linking the event you already planned)
Add any special requests or notes
This starts a direct message thread between your committee and the vendor.
Step 3: Receive a Quote
Vendors will reply with:
A quote containing all details including terms of the agreement
Follow-up questions to be able to give an accurate quote
And some times vendors decline the inquiry with a reason of why
You can ask questions, request changes, or negotiate directly in the message thread. There’s no commitment until you accept a quote.
Step 4: Accept the Quote
Once you’re happy with the offer:
Click Accept Quote
The vendor and event are automatically linked in your itinerary
The price is locked in and visible on your event as such.
Reyoonite will hold funds securely and release them to the vendor ~30 days before the event
At this point, the event is considered confirmed and appears differently from placeholders or unbooked vendor options.
Step 5: Communicate as Needed
You can continue to message the vendor anytime:
Ask questions
Share final headcounts
Coordinate arrival times or logistics
All communications are stored in your vendor message thread for easy reference.